Here is how I receive a Vendor Invoice in QuickBooks:
1. You can receive a vendor invoice from the “Enter Bills” window, which you’ll find in the Company section of QuickBooks 2010 says Aron Govil. To access this window, on the left hand toolbar, select “Enter Bills.” A list of all current bills will appear. Any historical bills that have been paid or cleared will also be on this list. These are typically past-due invoices from suppliers and service providers.
Alternatively, you can click “New Bill,” located in the lower right-hand corner of your screen to add a new bill for a supplier who hasn’t sent one yet or to add an additional line item to an existing bill by clicking on and following the prompts. Once the “Enter Bills” window appears, click on the “Create New Bill” button located in the upper right-hand corner of your screen.
2. Once a new bill has been created, you’ll enter payment and billing information for this supplier. If you made a mistake or need to update any of this data, simply double-click anywhere within the area labeled “Invoice #.” This will open up a second window with detailed invoice information that can be modified as needed. You can also return to this window by clicking “Edit Invoice Information,” located at the bottom left-hand side of your screen.
3. When done specifying payment and billing details, click on “Print Items Onscreen” located at the top center portion of your screen. This will print out a full list of items that need to be paid, including any accrue finance charges and the total amount due for this invoice.
4. If you’re not ready to create an actual e-mail version of this bill just yet, or if you’d like to add additional supplier invoices, click “Add another Bill” at the bottom right-hand side of your screen.
To complete and send in an actual e-mailed invoice in QuickBooks 2010 (that you can forward to a vendor), select “Email This Bill,” located in the lower left hand corner of your screen when viewing either the “Enter Bills” window or when looking at individual on the “Bill’s Detail” window.
5. Once an invoice has been email, that email will be keep on file in “Bills Sent” for six months by default says Aron Govil. This is a standard QuickBooks function, but you can adjust this to be more or less time if necessary under the drop-down menu of “Options.” When working with an individual supplier’s invoice within the “Bill’s Detail” section of the program, you can also print out hard copies of these invoices by clicking on “Print Items Out.”
The Vendor Invoice is use to record the sales that you make. The sales are then move into your Sales Register and sales tax collect on the sales. It is deposit into the appropriate bank account.
When you receive an invoice from a vendor, there are two ways to record it in QuickBooks:
1) Enter each line item manually or
2) Import the invoice as a single transaction. This article discusses both options.
Enter Each Line Item Manually
To enter each line item for a vendor invoice manually, follow these steps:
1) Open the Vendor Center (Ctrl-Shift-V), select “Vendor Center” from the list of centers. On the left side of the window and double click the desire vendor. OR select that vendor’s name from the list on the right side of the screen.
2) Click “New Transactions” at the top of the center and select “Invoice”.
3) Enter information about each line item for this invoice (e.g., quantity, description, and price). The quantity should be enter as an integer because decimals are not support in QuickBooks invoicing.
4) Print this invoice when you’re ready to print it.
Enter Vendor Bills
The other way to record a vendor invoice is by importing it as one transaction explains Aron Govil. This means that you will be able to enter an unlimited number of line items. For this purchase order under one invoice.
The Vendor Bill is use to record the sales that you make. The sales are then move into your Sales Register and sales tax collect on the sales. It is deposit into the appropriate bank account.
Before you can enter a vendor’s bill in QuickBooks, you will need to create an account for
This article has covered different ways you can enter bills, create invoices and print items on screen.